With the skilled trades labor shortage continuing to grow, many employers are exploring how to start a registered apprenticeship program to develop a pipeline of job-ready talent. Recent federal initiatives and funding support have only accelerated the trend, making this an ideal time to launch programs that train the next generation of skilled trades workers.
If you’re wondering how to get started with a registered apprenticeship program, the step-by-step outline below will walk you through the entire process, from identifying your workforce needs to getting officially registered with the U.S. Department of Labor or your state agency.
Why Start a Registered Apprenticeship Program?
Before diving into the “how,” let’s talk about the “why.” Registered apprenticeship programs offer powerful advantages for both employers and job seekers. They allow you to:
- Build a sustainable pipeline of skilled workers tailored to your company’s needs.
- Improve employee retention through on-the-job loyalty and growth.
- Lower training and hiring costs over time.
- Access funding, grants, and tax incentives.
- Demonstrate your commitment to workforce development and economic mobility.
Whether you’re a contractor, school district, nonprofit, or training provider, a registered apprenticeship can help you meet today’s workforce demands while preparing for the future.
How to Start a Registered Apprenticeship Program: 8 Key Steps
Here’s how to create a registered apprenticeship program that’s aligned with federal standards and designed for long-term success.
1. Assess Your Workforce Needs
Start by conducting an internal review of your current and future hiring challenges:
- Which roles are hard to fill or have high turnover?
- What skills will be critical over the next 3–5 years?
- Where do you see your company growing?
This analysis helps you pinpoint which positions are best suited for an apprenticeship model.
2. Choose Apprenticeable Occupations
Not all roles qualify for a registered apprenticeship, but more than 1,000 occupations do, including jobs in construction, industrial, electrical, HVAC, plumbing, clean energy, healthcare, and IT. Visit Apprenticeship.gov’s list of apprenticeable occupations to confirm eligibility.
3. Build Strong Partnerships
Launching a registered apprenticeship program requires collaboration. Key partners may include:
- Program sponsor: This could be your organization or a third-party intermediary. The sponsor is responsible for registration and compliance.
- Education providers: Partners who can deliver Related Technical Instruction (RTI). At Interplay Learning, our simulation-based courses can fulfill RTI requirements with immersive, flexible online training.
- Workforce development agencies: Helpful for recruitment, funding, and support services.
4. Design a Structured Training Plan
Your program needs a clear roadmap for training and advancement. This includes:
- A Work Process Schedule outlining the job tasks and skills apprentices will master.
- RTI curriculum to build technical knowledge alongside on-the-job experience.
- A wage progression scale that increases pay as apprentices gain skills.
- Journeyworker-to-apprentice ratios for proper supervision.
The U.S. Department of Labor offers templates to help you get started.
5. Define Program Policies and Requirements
Clear expectations from day one will prevent confusion later. Your program should include:
- Minimum qualifications and application requirements.
- A transparent and equitable selection process.
- A plan for inclusive outreach and recruitment.
- Equal Opportunity Employment (EEO) policies.
It is also recommended to develop an applicant recruitment strategy. Step seven will give you some ideas on how you can get the word out about your new apprenticeship program.
6. Register Your Apprenticeship Program
To become a recognized registered apprenticeship, your program must be submitted to and approved by your State Apprenticeship Agency or the U.S. Department of Labor’s Office of Apprenticeship.
You’ll submit your program standards, training plan, wage schedule, and more. Find your registration contact at Apprenticeship.gov.
Be aware that you must receive official approval before enrolling or hiring apprentices.
7. Promote and Launch Your Program
Once registered, it’s time to recruit apprentices and promote your program. Use a multi-channel approach:
- Announce it internally to staff and leadership.
- Share with local schools, community colleges, and career centers.
- Attend job fairs and industry events.
- Leverage social media to highlight your “earn while you learn” opportunity.
- Partner with community organizations and workforce boards to spread the news.
8. Track Progress and Maintain Records
As a sponsor, you’re responsible for documenting and reporting the following pieces of information:
- Applications and selection processes.
- On-the-job training hours and RTI completion.
- Competency assessments.
- Wage progress and evaluations.
- EEO and compliance reports.
Keeping your documentation up-to-date is essential for maintaining good standing as a registered apprenticeship sponsor.
Need Help Starting Your Apprenticeship Program?
Starting a registered apprenticeship program may seem complex, but you don’t have to do it alone.
At Interplay Learning, we help organizations of all sizes design, launch, and scale successful apprenticeship programs. Our digital training platform includes 3D simulations and expert-led courses that make Related Technical Instruction more engaging, accessible, and effective.
Reach out to our team to learn how we can support your apprenticeship program.
FAQs About Starting a Registered Apprenticeship Program
What is a registered apprenticeship program?
A registered apprenticeship is a structured training model approved by the U.S. Department of Labor or a state apprenticeship agency. It combines paid on-the-job training with related classroom instruction.
How long does it take to start a registered apprenticeship program?
Planning and registration can take several weeks to a few months, depending on your readiness and the complexity of the program.
Do I have to use a union or trade association to start one?
No. While many unions offer apprenticeship models, other groups such as employers, nonprofits, and schools can also register programs independently or with a partner.
Is funding available for registered apprenticeships?
Yes. Federal and state grants, workforce development funds, and tax credits may be available to offset costs. The government’s apprenticeship website tracks open funding opportunities that you can pursue.
